Academic Quality and Standards Handbook 2021/22

The Academic Quality and Standards Handbook (AQSH) for 2021/22 consists of 15 sections, including an introduction, which detail the University's principles and procedures for approving, monitoring and reviewing its courses, programmes and partnerships. It is anticipated that the AQSH will be of most benefit to those members of staff with day-to-day involvement in the University's quality assurance and enhancement procedures.

  • AQSH – abbreviations and glossary 2021/22 (PDF)

Please note: The University is in the process of making all documents within the AQSH fully accessible and the main policy document for each section will be uploaded to this page in due course. In the meantime, Kingston University staff can access the full version of the AQSH via Sharepoint.

If you would like to request copies of the documents listed on this page or have queries regarding the Academic Quality and Standards Handbook, please get in touch with the Quality Assurance and Enhancement (QAE) team.

AQSH content

Introduction: Guidance notes

Introduction to the Academic Quality and Standards Handbook 2021/22 (PDF)

Guidance notes

  • G (i) – Committee structure diagram 2021/22
  • G (ii) – Summary of committee responsibilities 2021/22
  • G (iii) – Fees 2021/22
  • G (iv) – Faculty Education Committee 2021/22

Section A: Academic planning

Section A: Academic planning 2021/22 (PDF)

Forms and templates

  • A1 – New qualification form 2021/22
  • A2 – New course and partner proposal form 2021/22
  • A2a – Costing and pricing form 2021/22
  • A2b – New development involving a joint or dual award 2021/22
  • A2c – Proposal for re-validation of an existing field 2021/22
  • A2d – Market Classification 2021/22
  • A2e – Market Research Brief 2021/22
  • A3 – Course and partner closure form 2021/22
  • A3a – Course Suspension Form 2021/22
  • A4 – Change of delivery location form 2021/22
  • A6 – Market Evaluation Final Recommendations 2021/22

Guidance notes

  • AG (i) – Writing the market demand section of the A2 2021/22
  • AG (ii) – Course closure guidance 2021/22

Section B: Managing Higher Education provision with others

Section B: Managing Higher Education provision with others 2021/22 (PDF)

Forms and templates

  • B1 – Due diligence/institutional re–approval evidence request: UK publicly funded institution 2021/22
  • B2 – Due diligence/institutional re–approval evidence request: UK privately funded institution 2021/22
  • B3 – Due diligence/institutional re–approval evidence request: overseas institution 2021/22
  • B3i – Due diligence/institutional re–approve evidence request: high status Chinese institutions 2021/22
  • B4 – Due diligence report template: UK publicly funded institution 2021/22
  • B5 – Due diligence report template: UK privately funded institution 2021/22
  • B6 – Due diligence report template: overseas institution 2021/22
  • B7 – Institutional agreement template 2021/22
  • B8 – Annual Institutional Monitoring report template 2021/22
  • B9 – Annual Institutional Monitoring Overview report template 2021/22
  • B10 – Institutional re–approval report template 2021/22
  • B11 – Notes for completion of action plan for terminating a collaborative partnership 2021/22
  • B12 – Termination agreement template 2021/22
  • B13 – Collaborative partner contingency plans 2021/22

Guidance notes

  • BG (i) – The role of the Liaison Officer 2021/22
  • BG(ii) – Liaison document guidelines 2021/22
  • BG (iii) – Terms of reference and standard agenda for executive committee 2021/22
  • BG (iv) – Guidelines on the application and regulations and procedures for collaborative programmes 2021/22
  • BG (v) – Promoting and marketing collaborative programmes 2021/22
  • BG (vi) – Availability of University services and resources for different types of collaborative partner 2021/22
  • BG (vii) – Spectrum of collaborative provision and associated due diligence requirements 2021/22
  • BG (viii) – Scoring system for Institutional Monitoring  2021/22
  • BG (ix) – Guidance on preparing a collaborative partner contingency plan 2021/22

Section C: Validation of new courses

Section C: Validation of new courses 2021/22 (PDF)

Forms and templates

  • C1 – Panel nomination form 2021/22
  • C2 – Table of modules contributing to a field for module directory 2021/22
  • C3 – Application for exemption or variant to AF 2021/22
  • C4 – Programme specification 2021/22
  • C5 – Module descriptor template 2021/22
  • C6 – Faculty documentation check 2021/22
  • C7 – Low risk validation external scrutiny report 2021/22
  • C8 – Faculty conditions check 2021/22
  • C9 – Chair's approval of conditions 2021/22
  • C10 – Module guide template for dissertations and research projects 2021/22
  • C11 – Indicative module summative assessment map 2021/22
  • C12 – Support for guided independent study 2021/22
  • C13 – Assessment calendar 2021/22
  • C14 – Resources document template 2021/22

Guidance notes

  • CG (i) –  Producing documentation for validation events 2021/22
  • CG (ii) – Completing module descriptors and module guides 2021/22
  • CG (iii) – Guidance on module data 2021/22
  • CG (iv) – Validation documentary requirements matrix 2021/22
  • CG (v) – Placement and work–based learning guidelines 2021/22
  • CG (vi) – Validation criteria and checklist for panels 2021/22
  • CG (vii) – Good practice for undertaking events by video–conference 2021/22
  • CG (viii) – Writing course handbooks 2021/22

Section D: Kingston continuous enhancement process (KCEP+)

Section D: Kingston continuous enhancement process (KCEP+) 2021/22 (PDF)

Forms and templates

  • D1 – Substantive review advance documentation faculty check 2021/22
  • D2 – Self-evaluation document (SED) template 2021/22
  • D3 – Faculty conditions check 2021/22
  • D4 – Chair's approval of conditions response 2021/22

Guidance notes

  • DG (i) – Agenda for KCEP metrics meeting 2021/22
  • DG (ii) – Agenda for substantive review planning meeting 2021/22
  • DG (iii) – Agenda for substantive review planning meeting – higher risk provision 2021/22
  • DG (iv) – Substantive review criteria and checklist 2021/22
  • DG (v) – Digital module boxes in canvas 2021/22
  • DG (vi) – Agenda and guidance for meeting with students graduates and employers 2021/22
  • DG (vii) – Substantive review schedule for higher risk provision 2021/22

Section E: Internal quality audit

Section E: Internal quality audit 2021/22 (PDF)

Section F: Annual monitoring and enhancement

Section F: Annual monitoring and enhancement 2021/22 (PDF)

Forms and templates

  • F1 – Module enhancement plan (MEP) 2021/22
  • F2 – Course enhancement plan (CEP) 2021/22
  • F3 – Department AME enhancement plan summary 2021/22
  • F4 – School AME enhancement plan summary 2021/22
  • F5 – Non-Credit Bearing (NCB) Provision Enhancement Plan 2021/22

Guidance notes

  • FG (i) – Performance indicators for annual monitoring and enhancement 2021/22
  • FG (ii) – Terms of reference agenda items and guidance for boards of study 2021/22
  • FG (iii) – AME module enhancement plan 2021/22
  • FG (iv) – AME course enhancement plan 2021/22

Section G: Changes to courses and modules

Section G: Changes to courses and modules 2021/22 (PDF)

Forms and templates

  • G1 – Change of course title of qualification 2021/22
  • G2 – Change or addition to duration or mode of delivery of a course 2021/22
  • G3 – Application for a variation to UG or PG regulations 2021/22
  • G4 – Changes to courses and modules form 2021/22
  • G5 – Proposal for a new standalone module

Guidance notes

  • GG (i) – Criteria for approval of variants and cycle of review 2021/22
  • GG (ii) – Course and module modification panel terms of reference 2021/22

Section H: Accreditation processes

Section H: Accreditation processes 2021/22 (PDF)

Forms and templates

  • H1 – Student request for recognition of prior and or experiential learning 2021/22
  • H2 – Articulation proposal form 2021/22
  • H3 – Articulation agreement 2021/22
  • H4 – Monitoring of articulation agreements 2021/22
  • H5 – Monitoring of progression agreements 2021/22
  • H6 – Progression agreement 2021/22

Section I: External examiners

Section I: External examiners 2021/22 (PDF)

Forms and templates

  • I1 – Application for approval of a subject external examiner 2021/22
  • I2 – Application for additional duties or extension 2021/22
  • I3 – Application for approval of a PAB external examiner 2021/22
  • I4 – Subject external examiner annual report response letter 2021/22
  • I5 – Subject external examiner annual report form 2021/22
  • I6 – PAB external examiner annual report form 2021/22

Guidance notes

  • IG (i) – Responsibilities of faculties and central university departments 2021/22
  • IG (ii) – Checklist of documentation for new external examiners 2021/22
  • IG (iii) – Induction of new external examiners and planning of audit of assessment 2021/22
  • IG (iv) – Rights and responsibilities of subject external examiners 2021/22
  • IG (v) – Rights and responsibilities of PAB external examiners 2021/22
  • IG (vi) – External examiner guide to accessing to Canvas and BOX 2021/22
  • IG (vii) – Student guide to the role of the EE 2021/22
  • IG (viii) – Guide to responding to subject external examiner annual reports

Section J: Professional, statutory and regulatory body accreditation or recognition (PSRB)

Section J: Professional, statutory and regulatory body accreditation or recognition (PSRB) 2021/22 (PDF)

Forms and templates

  • J1 – Notification of New PSRB arrangement or changes to existing PSRB arrangements 2021/22

Section K: External requirements

Section K: External requirements 2021/22 (PDF)

Section L: Student voice

Section L: Student voice 2021/22 (PDF)

Forms and templates

  • LG (i) – Staff student consultative committee (SSCC) – terms of reference 2021/22
  • LG (ii) – Roles and responsibilities in the student voice cycle 2021/22

Section M: Research degrees (covers Masters by Research, MPhil and PhD)

Section M: Research degrees (covers Masters by Research, MPhil and PhD) 2021/22 (PDF)

Forms and templates

  • GM (i) – Notes for panel members for IRPGR 2021/22

Section N: Student mobility

Section N: Student mobility 2021/22 (PDF)

Forms and templates

  • N1 – Erasmus exchange agreement request 2021/22
  • N2 – International exchange agreement request form 2021/22

Policies and regulations