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The information on this page explains how Kingston University collects, uses and shares your personal data (information) and your rights when using our chat to our student ambassadors feature. Kingston University is a data controller of your personal data, but you may also wish to read about how your information is used by ‘The Access Platform' who provide this service in their privacy notice and their terms of service. We may update this information from time to time and if we do we will publish this on our website.
The Education Liaison team works with learners of various ages before University to help them find out more about studying at Higher Education level generally and at Kingston University specifically. We keep records of the learners we interact with to help us to know the impact of our work and how to improve, as well as to help us report on the work we have done.
The Access Platform is an online tool which helps universities to interact with learners through conversations with and information from University students. The Access Platform works as a communication channel for Kingston University students to talk to learners in order to help them make a more informed decision about their Higher Education options.
We collect your personal data when you sign up to chat via The Access Platform. In order to do this we will ask you to provide some information about yourself and we will also collect information from your visit to the Kingston University website. Find out more about more data protection at Kingston University.
When you sign up to chat via The Access Platform we will ask for and collect the following information about you:
We will use your information to:
When you have asked to receive email marketing communications from Kingston University, we may send you these. You have the right to opt-out of these marketing communications at any time by clicking on the unsubscribe link or following the opt-out instructions provided.
In some circumstances we may be required to share certain information about you which may include your personal data; such as in a safeguarding incident, in order to follow the law, or to follow other regulations.
When you have asked to receive email marketing communications from Kingston University, we may share some of your personal data with other organisations working on behalf of Kingston University including:
Further information about this is provided in our ‘Privacy Notice for Enquirers, Applicants, Students and Alumni' (PDF).
Unless required by law or other regulations to keep your information for longer, we will keep your personal data for a maximum of 2 years from your last interaction with us. Please note that this is the case even if you decide to delete your account on ‘The Access Platform.' Should you want us to remove your personal data entirely, please contact the Education Liaison team on firstname.lastname@example.org or 020 8417 6316.
We are committed to keeping all those who use The Access Platform feature safe and therefore have a range of measures in place to ensure this, as do The Access Platform who provide a safeguarding policy including a range of measures built into the platform itself. We carefully select, train & support staff involved in The Access Platform feature and undertake an enhanced Disclosure and Barring Service (DBS) checks for these individuals. All communications with Kingston University students and staff should only take place within the platform itself. Any concerns Kingston University staff may have regarding the safeguarding of those interacting with the service will be flagged and escalated internally in a timely manner.
Should you have any safeguarding concerns arising from use of The Access Platform feature on Kingston University's website, please contact Tim Dhir, Education Liaison & Outreach Manager on email@example.com.
You have the following rights in how we use your information:
If you wish to remove your agreement (‘consent') for us to use your information, please contact us on firstname.lastname@example.org.
If you have any questions about our use of your personal data, or would like to make use of any of your rights regarding your information, please contact the Education Liaison team by emailing email@example.com or calling 020 8417 6316.
Or, you can use the Kingston University Subject Access Request Form available online. For any other queries about this privacy notice or how we process your personal data you can contact our Data Protection Officer by email or by post: Data Protection Officer, Vice Chancellor's Office, River House, 53-57 High Street, Kingston upon Thames, Surrey KT1 1LQ.
If you are not happy with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner's Office website.