Key policy and regulations changes for 2021/22

We regularly review our policies and regulations to make sure that these continue to be in the best interests of our students and safeguard our academic standards. The changes you see here, will have been considered at either the University's Education Committee or Regulatory Framework Committee before being approved by the University's senior academic committee, Senate, which is constituted by elected academic staff and has student union representation.

This table provides the full detail of all changes to the University's suite of General and Academic Regulations, Policies and Guidance for 2021/22.

Changes for 2021/22

Update to capping rules for retakes

There will be a change to how modules will be capped for retake assessments. Instead of capping the element of assessment, the element of assessment itself will remain uncapped and if the module is passed overall on aggregate, the module will be capped at the minimum pass mark. This means that your true mark for the element of assessment will display on your Record of Progress (RoP).

This will apply to modules starting from September 2021 onwards, including modules that are being repeated. If you are trailing a module from 2020/2021 this will continue under the 2020/21 regulations meaning that retakes will still be capped at the element of assessment.

Example of how capping might be applied to a retake from 2021/2022

Undergraduate Module – First attempt

1st attemptAssessment typeWeightingMarkFail /Pass
Element 1 Coursework  50%  20  Fail
Element 2 Coursework  30%  45  Pass
Element 3 Examination  20%  55  Pass

The overall module mark is calculated as follows:

  • 20 x 0.5 = 4
  • 45 x 0.3 = 13.5
  • 55 x 0.2 = 11
  • Overall module mark at first attempt = 28.5

The Assessment Board agrees the module can be retaken. Only the failed element is retaken (element 1).

Undergraduate Module – Retake attempt

2nd attemptAssessment typeWeightingMarkFail /Pass
Element 1 Coursework  50%  50  Fail

The overall module mark is calculated as follows:

  • 20 x 0.5 = 25
  • 45 x 0.3 = 13.5
  • 55 x 0.2 = 11
  • Overall module mark at first attempt = 49.5
  • The overall module mark will be capped at 40%

This change to regulation was agreed by the University's senior academic Committee (Senate) after significant evaluation and analysis and following sector research and consultation with the Union of Kingston Students.

The University has determined that this new regulation will offer our students the best chance of success and progression, allowing your actual mark achieved at element level to contribute to the overall calculation of the module, and will enable the actual marks that you have achieved to be accurately reflected on your Record of Progress (RoP).

Please contact the Union of Kingston Students, or your Personal Tutor in the first instance if you would like to understand this change and how it might impact you in any more detail.

Suspension for Poor Financial Standing

From the 2021/2022 academic year, there will be a change in how we will manage your student enrolment record if you are suspended due to being in Poor Financial Standing, for example, because you have not paid your tuition fees.

As in previous years, prior to applying a suspension of studies, the University will get in contact with you to try and understand more about the situation you are in and to try resolve the issue. If we are unable to resolve the issue, a suspension to your enrolment record will be put in place. This suspension will restrict access to your learning and teaching resources and will prevent you from being able to submit or engage with assessment.

From 2021/2022, to safeguard your academic interests and depending on the time of year when you are suspended, the University may enforce an interruption of studies (break) to your enrolment record to prevent you being academically failed at an assessment board due to your suspension. Suspended students may also request to go on an interruption of studies themselves if they determine that they are unlikely to be able to return to Good Financial Standing in the immediate future.

If you are experiencing financial difficulty, you should contact the Student Money Advisers who can be contacted by e-mailing: studentfunding@kingston.ac.uk or by logging an enquiry on the StudentHUB: studenthub.kingston.ac.uk.

Details of the University's Student Support Funds, including emergency support funding, and how to access them is available on the Student Support Funds 2020-21 page.

Renamed and updated Student Discipline Procedure (GR3)

The Student Discipline Procedure has been renamed the Student Conduct and Behaviour Procedure to signify that the University aims to provide a supportive and positive environment for the University community and has acceptable standards of behaviour and conduct (see section 2 of the General Student Regulations - GR2) that we expect our students to adhere to.

The University has worked with Student Equality Consultants to update this procedure to make it more accessible, shorter in length and easier to understand.

In order to simplify the process, the procedure has been updated as follows:

  • Alleged misconduct will be dealt with at either Faculty or University Level (not at Level 1, 2 or 3) depending on the nature of the allegation
  • Once the Faculty or University Investigation has concluded, and if misconduct is found, the Level or seriousness of the misconduct will be determined along with the appropriate outcome
  • If Level 3 misconduct is suspected, once the Investigation stage is finished, the Academic Registrar can agree to convene a Panel to hear the case
  • The Panel has the authority to agree outcomes (rather than recommending the outcome to the Vice Chancellor)

Please contact the Union of Kingston Students, or your Personal Tutor in the first instance if you would like to understand these changes and how it might impact you in any more detail.

Updated Student Complaints Procedure (GR2)

The University has worked with Student Equality Consultants to update this procedure to make it more accessible, shorter in length and easier to understand.

Stage 2 of the process (formerly the Faculty/Directorate Complaint) has been renamed the Formal Complaint Stage.

There have been no other significant changes to this document.

If you have any concerns or issues that you wish to discuss, please contact the Union of Kingston Students, or your Personal Tutor in the first instance.

Mitigating Circumstances and Student Assessment (AR5)

The University has reviewed this regulation to make it more accessible, shorter in length and easier to understand.

The deadline for submitting applications for mitigating circumstances has been extended from 5 university working days to 10 university working days from September 2021.

There have been no other significant changes to this document.

Please contact the Union of Kingston Students, or your Personal Tutor in the first instance if you would like to understand these changes and how it might impact you in any more detail.

Updated terms

The following terms have been updated:

  • Senate becomes Academic Council
  • Tier 4 becomes Student Visa
  • Services for Students becomes the Directorate for Students
  • LRC (Learning Resource Centre) becomes the Library

Removal of Regulations or Policies for 21/22

  • AR10 Expulsion on Academic Grounds has been removed and all references to termination due to non-engagement included in GR1 General Student Regulations
  • AR17 Transitional Arrangements removed. These were exceptional arrangements relating to Covid and they have now concluded
  • AG06 Management of Student Files removed as this information is provided within the University's Retention Schedule

 

Policies and regulations

Policies and regulations