Mitigating circumstances and extensions regulations

Update January 2021

Following the national lockdown announced in January 2021, the University has agreed the following arrangements to support students to be as successful as possible during this period of disruption whilst ensuring that academic standards and professional requirements continue to be met. 

Extensions

  • A ten-working day extension to coursework assessment that is due for submission between Monday 4 January 2021 and Friday 2 April 2021.
  • No further extensions will be permitted to these coursework assessment deadlines and consequently the right to apply for these under the Mitigating Circumstances and Student Assessment Regulations is suspended between Monday 4 January 2021 and Friday 2 April 2021.
  • In some cases, including some courses that lead directly to professional qualifications and for some assessments that are linked directly to practical activities such as laboratory work, it will not be possible to apply a ten-working day extension across the module. Students on such courses will continue to be permitted to submit claims under the Mitigating Circumstances and Student Assessment Regulations and will not be required to submit evidence to support such claims for assessment that is due between Monday 4 January 2021 and Friday 26 February 2021.
  • In all cases, course teams will provide confirmation to students of new submission dates.

Mitigating circumstances

  • The University will not require evidence to support claims for Mitigating Circumstances for assessment due between Monday 4 January 2021 and Friday 26 February 2021 (inclusive).
  • Students will be able to apply for retrospective mitigation following the release of their formal outcomes at the end of the academic year (or teaching block) for assessment taking place during the same time-period (between Monday 4 January 2021 and Friday 26 February 2021 inclusive) under the Principle of No Disadvantage.
  • The requirement to provide evidence in support of mitigation claims and the ability for students to apply for retrospective mitigating circumstances will be reviewed by the University in early February and a further announcement will be made by 12 February 2021 in relation to assessments being submitted on or after 1 March 2021.
  • The option to claim for retrospective mitigating circumstances may not apply for students on some courses that lead to a professional accreditation.

Principle for No Disadvantage and Retrospective Mitigation

The University recognises the exceptional circumstances that students find themselves working and studying in during the Covid-19 pandemic and has implemented the Principle for No Disadvantage to ensure that they are not unfairly disadvantaged. Under the Principle for No Disadvantage you may submit a claim for retrospective mitigation following the release of your results for eligible elements of assessment, if you consider that your mark is lower than you would reasonably have expected to get had the pandemic not occurred and you are confident that you can achieve a higher mark.

  • The Principle for No Disadvantage currently applies for modules that commenced between 17 March and 31 August 2020, including those with final submission dates later in 2020/2021.
  • The Principle for No Disadvantage also applies to assessments taking place between Monday 4 January 2021 and Friday 26 February 2021 inclusive.

Once you receive your formal outcomes through OSIS, you are advised to reflect on whether you think your outcomes fall within the range of the marks that you were expecting. If you consider that your mark for relevant assessments is lower than you would have reasonably expected if the Covid-19 pandemic had not occurred, and you are confident that you can obtain a higher mark, you can submit a claim for retrospective mitigating circumstances to be applied to that assessment. This means that your original mark will be deleted and you will be permitted another attempt at this element of assessment.

You must understand the consequences of this decision, in particular, how this may impact on your ability to progress or graduate. Before submitting a claim for retrospective mitigation you must consult with your personal tutor or course leader.

You have five university working days from the date that your formal results are released in OSIS to submit a claim for retrospective mitigating circumstances using the Mitigating Circumstances function in OSIS. Late claims will not be accepted.

To illustrate: if your results are published on a Friday you would have until midnight on the following Friday to submit a claim for retrospective mitigating circumstances.

It is important that you understand the consequences of applying for mitigation following the release of your results:

  • you will not be able to choose the higher mark of the two assessments
  • if you do not submit any work for the new assessment this will result in a mark of zero for that element of assessment.

Please note: the option to claim for retrospective mitigating circumstances may not apply if you are studying on a course that leads to a professional accreditation. In these circumstances you will be contacted by your course leader.

How to make a claim and Mitigating Circumstances Regulations

To submit a claim for mitigating circumstances you should use the online system accessed through OSIS.

Before you do, please read through the relevant regulations, which are referenced below.

Please note the deadline for submitting a claim is up to five university working days after the official deadline for submission or five days university working days after the examination date.

When you are ready to complete your submission, you can access the online system in OSIS:

  • Log into OSIS using your Kingston University Student ID;
  • Go to the "your Studies" tab;
  • In the list below you will see the title 'Mitigating Circumstances' and here there is a link into the online screens - "click here to start a new claim"
  • You will find further instructions provided on the screens

Contact details for Faculty Academic Affairs Coordinators

Faculty of Business and Social Sciences

Health, Social Care and Education

Kingston School of Art

Science, Engineering and Computing