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Policies and regulations

View previous years' academic policies and regulations.

View the academic and non-academic policies and regulations for Kingston University:

Academic policies and regulations

Non-academic policies

General regulations

Code Document
GR1

General Student Regulations 2019/20 (PDF)
General Student Regulations 2020/21 (PDF)
GR1b Changes to your enrolment status; interruption or withdrawal
GR2

Student Complaints and Guidance  Procedure 2019/20 (PDF)
Student Complaints and Guidance Procedure 2020/21 (PDF)
Stage 2 - Student complaints form (Word)
GR3

Student Disciplinary and Guidance Procedure 2019/20 (PDF)
Student Disciplinary and Guidance Procedure 2020/21 (PDF)
GR4a Fitness to Practise (Student Conduct) 2019/20 (PDF)
Fitness to Practise (Student Conduct) 2020/21 (PDF)
GR4b Fitness to Practise (Student Health and Disability) 2019/20 (PDF)
Fitness to Practise (Student Health and Disability) 2020/21 (PDF)
GR5 Changes to Academic Provision – Communication with Students and Applicants 2019/20 (PDF)
Changes to Academic Provision - Communication with Students and Applicants 2020/21 (PDF)
GR6 Student Protection Plan 2019/20 (PDF)
Student Protection Plan 2020/21 (PDF)

Academic regulations

CodeDocument
AR1 Awards of the University 2020/21 (PDF)
Awards of the University 2019/20 (PDF)
AR2 Undergraduate Regulations 2020/21 (PDF)
Undergraduate Regulations 2019/20 (PDF)
AR3 Postgraduate Regulations 2020/21(PDF)
Postgraduate Regulations 2019/20 (PDF)
AR4 Research Regulations 2019/20 (PDF)
Research Regulations 2020/21 (PDF)
AR5 and AR15
 Mitigating Circumstances and extensions regulations
AR6 Academic Misconduct – Taught Courses 2020/21 (PDF)
Academic Misconduct – Taught Courses 2019/20 (PDF)
AR7 Academic Misconduct – Research Degrees 2019/20 (PDF)
AR8 and AR9 Academic Appeals
AR10 Expulsion on Academic Grounds 2019/20 (PDF)
AR11 Honorary Awards 2019/20 (PDF)
AR12 Conduct of Examinations Regulations 2019/20 (PDF)
AR13 Professional Doctorate Regulations – Doctor of Education (EdD) 2019/20 (PDF)
AR14

Student Mobility 2020/21 (PDF)
Student Mobility 2019/20 (PDF)
AR16

Exceptional Arrangements (Force Majeure) 2020/21 (PDF)
Exceptional Arrangements (Force Majeure) 2019/20 V5 (PDF)
AR16 Annex 2 to Exceptional Arrangements (Force Majeure) Scaling Policy 2020/21(PDF)
Annex 2 to Exceptional Arrangements (Force Majeure) Scaling Policy V2(PDF)
AR17 Transitional Arrangements (Covid 19) 2020/21 (PDF)

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Academic policies

Code Document
AP1 Admissions Policy 2019/20 (PDF)
Admissions Policy 2020/21 (PDF)
AP1b Admissions Policy: Applicants Declaring Criminal Convictions 2019/20 (PDF)
Admissions Policy: Applicants Declaring Criminal Convictions 2020/21(PDF)
AP2 Student Pregnancy and Maternity Policy 2020/21 (PDF)
Student Pregnancy and Maternity Policy 2019/20 (PDF)
AP3 Academic Quality and Standards Policy 2019/20 (PDF)
Academic Quality and Standards Policy 2020/21 (PDF)
AP4 Audio recording of lectures by students 2019/20 (PDF)
Audio recording of lectures by students 2020/21 (PDF)
AP5 Placement Learning Policy 2019/20 (PDF)
Placement Learning Policy 2020/21 (PDF)
AP6a Academic Flexibility – Sporting Activities 2019/20 (PDF) 
Academic Flexibility – Sporting Activities 2020/21 (PDF) 
AP6b Academic Flexibility – Arts and Culture 2019/20 (PDF) 
Academic Flexibility – Arts and Culture 2020/21 (PDF) 
AP7 Fraudulent Applications 2019/20 (PDF)
Fraudulent Applications 2020/21 (PDF)
AP8 Timetabled Student Activity Cancellation Policy 2019/20 (PDF)
Timetabled Student Activity Cancellation Policy 2020/21 (PDF)
AP9 Admission of Applicants under the age of 18 years 2019/20 (PDF)
Admission of Applicants under the age of 18 years 2020/21 (PDF)
AP10 Examinations Scheduling Policy 2019/20 (PDF)
AP11 Religion and Belief 2019/20 (PDF)
Religion and Belief 2020/21 (PDF)
AP12

Timetabling and Scheduling 2019/20 (PDF)
Timetabling and Scheduling 2018/19 (PDF)
AP13 Student Transfer Policy 2019/20 (PDF)
Student Transfer Policy 2020/21 (PDF)

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Academic guidance

Code Document
AG2 University Level Descriptors 2019/20 (PDF)

University Level Descriptors 2020/21 (PDF)
AG3a Plagiarism – A Staff Guide 2019/20 (PDF)
Plagiarism – A Staff Guide 2020/21 (PDF)
AG3b Plagiarism – A Student Guide 2019/20 (PDF)
Plagiarism – A Student Guide 2020/21 (PDF)
AG4 Guide to Good Research Practice 2019/20  (PDF)
AG5 Provision of Academic References for Students 2019/20 (PDF)
Provision of Academic References for Students 2020/21 (PDF)
AG6 Management and Retention of Student Files 2019/20 (PDF)
Management and Retention of Student Files 2020/21 (PDF)
AG7 University Grade Criteria 2019/20 (PDF)
University Grade Criteria 2020/21 (PDF)
AG8 Procedures for dealing with misconduct in research staff 2019/20 (PDF)
AG9 Fee implications of interrupting and withdrawing 2019/20 (PDF)

Please see also the Revised Academic Framework (RAF) online handbook. Only accessible to staff and students. 

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Other policies

Document
Ethics: Guidance and Procedures for Undertaking Research involving Human Subjects (PDF)
Ethical Review of Research Projects involving Human Participants - Pre-application Checklist (PDF)
Intellectual Property Rights: Staff (PDF)
Intellectual Property Rights: Students (PDF)
Commitment to the Bologna Process (PDF)
Freedom of speech and external speakers (PDF)
Police protocol (PDF)
Research data management policy (PDF) 
Research metrics principles July 2020 (PDF)

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Non-academic policies

Equality, diversity and inclusion

Document
View all the equality, diversity and inclusion policies

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Sustainability

Document
View all the sustainability policies

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Information regulations

Document
Copyright infringement policy (PDF)
CCTV code of practice (PDF)
Data Protection Policy (PDF)
Data Protection Privacy Notice for Staff (PDF)
Data Protection Privacy Notice for Alumni and Friends
Data Protection Privacy Notice for Enquirers, Applicants, Students and Alumni (PDF)
Data Protection Section 29(3) Code of Practice (PDF)
Data Quality Policy (PDF)
Freedom of Information Policy (PDF)
IT Security Policy (PDF)
Acceptable use policy - Email (PDF)
Acceptable use policy - Facilities (PDF)
Acceptable use policy - Mobile and BYO devices (PDF)
Acceptable use policy - Social media (PDF)
Acceptable use policy - My Data Box (PDF)
Multi-Function device policy (PDF)
Information security policy (PDF)
Linking to our website policy (PDF)
Retention policy (PDF)
Retention schedule (PDF)
Data Subject Request form (Word Doc)

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Student life

Document
Student Partnership Agreement - to follow
Student Substance Use and Misuse Policy (PDF)
Safety and security:
Statement (PDF)
My Kingston page (available to current students only)
Student Intellectual Property Rights Appeals Panel (PDF)
Electoral registration of students (PDF)
Refund and Compensation Policy (PDF)

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Human resources

Document
Disclosure and Barring Procedure for Staff (PDF)
Recruitment of Ex-offenders Policy (PDF)

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Internal financial procedures

Document
Full Financial Regulations (PDF)
Procedures for External Research Funding (PDF)

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Procurement

Document
Terms and conditions of purchase (PDF)

Anti-bribery

Document
Anti-bribery policy (PDF)
Modern Slavery Act Statement (PDF)

Whistleblowing

Document
Whistleblowing policy (PDF)

Gift acceptance

Document
Gift acceptance policy (PDF)

Contact us

Kingston University
Tel: +44 (0)20 8417 9000