Are you the data subject of this request?
About the data subject
If you are the data subject of this request, please go straight to the next section.
Subject’s first name
About the data subject’s association with Kingston University
Note: this information will be used to verify your/the subject’s identity. Please provide as much information as possible to help us deal with your request promptly. Kingston University may contact you to provide further verification if necessary. What is or was your/the subject’s relationship to Kingston University?
If other, please specify
Kingston University ID (K or KU number)
Date of birth
Personal email address during work/study at KU
Home address during work/study at KU
* Other names by which you have/the subject has been known
Approximate dates of study or employment
Faculty or Directorate in which you/the subject studied/worked
If a student, course/programme that you/the subject studied
About your request
Type of requests:
Right of access / Subject access request (SAR) – The right to ask an organisation whether or not they are using or storing your personal information and to ask for copies of your personal information.
Right to rectification – The right to request to have inaccurate personal data rectified, or completed if it is incomplete.
Right to erasure – This right is also known as “the right to be forgotten”. Individuals can make a request to have personal data erased. Please note, this is not an absolute right and we may have a justification to retain parts of your data e.g. if you have received an award from the University.
Right to restrict processing – The right to request the restriction or suppression of personal data. This is not an absolute right and only applies in certain circumstances. Restriction allows data to be stored without processing.
Right to object – The right to object to the processing of personal data. Only applies when the legal basis is legitimate or public interest; when the processing is for direct marketing; or the processing is for research or statistical purposes.
For more information, see
Individual Rights under GDPR.
Please select the type of request you are making
Right of access (Subject Access Request or SAR)
Right to rectification
Right to erasure
Right to restrict processing
Right to object
Please read the following declaration carefully and tick 'yes' below to indicate that you have read and understood the declaration statement:
I hereby certify that the information I have provided in this Data Subject Request form is accurate.
I understand that it may be necessary for Kingston University to:
contact me by email to confirm my identity and where applicable, verify my right to make a request on behalf of a data subject
contact me by email to request more details to assist the locating of the correct information
review and redact information released, in order to protect other people’s personal data
ask other members of staff to search, disclose, amend, redact or delete information
We collect your personal data via this form and in correspondence with you about your request.
We may process any information about you in responding to your request, depending on the nature of the query.
Your information will only be used to respond to your request.
The lawful basis for processing your data is that it is necessary for us to comply with the law, specifically the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Any special category data we may process is for reasons of substantial public interest, to meet regulatory requirements.
We may share your information with other members of staff as necessary to respond to your request, and with our external partner for redaction.
We will retain your request, related correspondence and our response for a period of two years, after which it will be deleted.
If you have further questions, please email
If you are not satisfied, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the
Information Commissioner's Officer website.
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