Apply for a work permit

Who needs a work permit?

Read the scope of contractor's work guide to check whether the work you are undertaking requires a work permit.

How to obtain a work permit

  • Step 2: Ensure contractors who will be working on site have a valid Kingston University contractor safety induction. All operatives that will be working on site must complete the induction.
  • Step 3: You will receive an email confirming your registration.
  • Step 5: You will receive an email confirmation of your permit number; this can then be picked up at the reception desk.
Who needs a work permit?

What will happen next?

The permit request will be reviewed within 48 hours (Monday to Friday excluding bank holidays). If no further information is required you will receive an email confirming the permit number and collection details. If further details are required you will receive an email requesting these.

Please ensure that the risk assessment and method statement provided are relevant to the scope of works.

The 'Responsible Person' (University contact / project manager) will be sent an email to authorise the RAMS provided, once confirmed the final authorisation is with the permit office.

If you are unable to submit your permit requirements online, please contact the permit office Please allow 48 hours for email responses (Monday to Friday).

Sub- Contractors

If you require contractors from another company to be added to your permits, you will need to notify the permit office before submitting an online permit application. Please email requesting to add a sub-contractor, within the email please include name of sub company, the project they will be working on, and a list of operatives that will be working on site; all sub-contractors will also need to do the online induction. The permit office will inform you once the sub-contractor has been processed, the sub company will then appear on your online application form and you can then add them to your permit application. 

Reasons why a contractor may be asked to leave or a permit cancelled

  1. Incorrect details on the permit i.e. location/date.
  2. Incorrect names of workers, ID may be asked for.
  3. Unsafe working environment.
  4. Unsafe work equipment.
  5. Not working to safe system of work agreed on permit.
  6. Not having a permit.
  7. Any breach of health and safety legislation or University policy Inappropriate or unsafe behaviour.
  8. The Responsible Person does not approve the work.
Reasons why a contractor may be asked to leave or a permit cancelled

When and how can permits be collected/returned?

Collecting permits

Permits can be collected Monday to Friday from:

  • Penrhyn Road Main Reception 8.00am – 5.00pm;
  • Roehampton Vale Reception 8.30am – 5.00pm; and
  • Kingston Hill Main Reception (Stable Block) 8.00am – 5.00pm.

Please quote your permit number when collecting.

Returning Permits

All permits must be returned on expiry with the hand back section completed and signed.

Signed permits can be returned at:
Penrhyn Road Reception
Kingston Hill Reception (Stable Block)
Roehampton Vale Reception

By email to

Unreturned and emergency permits

Unreturned permits

All permits must be returned to close the job. If the permit is not returned an email will be sent to the contractor requesting its return. If the permit is not returned within 24 hours of the permit expiry (48 hours for weekend permits) it will be recorded as unreturned.

Emergency permits

Please contact the permit office for emergency permits or collecting permits out of hours after 5:30 (weekends, Bank Holidays).

Contacting the Permit Office

Permits to Work Officer
Kingston University Service Company Ltd. (KUSCO)
Extension: 64870
Direct Line: 0208 417 4870

Please allow 48hrs for response.