Kingston University endeavours to comply fully with the Data Protection Act 1998 in its handling of personal data. We aim to keep your data safely and securely and to use them only for stated purposes. Details of the University's Notification to the Information Commissioner setting out brief details of how we use your data can be found by clicking on the following link and entering "Kingston University" in the Name field: www.ico.gov.uk/ESDWebPages/search.asp.
Where you give us personal data through the website in order for us to provide you with a service, your data will be used in connection with that service. In some cases we may hold data for use in connection with future contacts you may make with the University. For example, data obtained during the recruitment process may be linked with data subsequently collected if you enrol as a student.
We do not sell or give your data to other organisations for marketing purposes. We may use your data to make you aware of similar services to those you may have used or enquired about. We will offer you the opportunity to decline such future contact.
We may pass some of your data to other organisations if this is required by law, is necessary for the prevention or detection of crime or is necessary in order to provide particular services to you. In particular it may be necessary to share data with organisations (such as other colleges and universities) that we work in partnership with or which are involved in student funding services (such as local authorities and the Student Loans Company) or other collaborative arrangements. Note that the Faculty of Health, Social Care and Education is a joint faculty with St George's, University of London, and that institution may also have access to Faculty-held data. Under the government funding regulations and/or by law, the University is required to share some personal data with government departments or agencies acting on their behalf.
The University collects the personal data of prospective students, whenever enquiries are made (this includes any method of enquiry). If you are an international student and apply to Kingston and receive an offer of a place, your personal data will be transferred to and stored by the Enrolment Management Services of Hobsons PLC, which is an international educational services company. Your personal data may be transferred to Hobsons PLC at the enquiry stage. By submitting your enquiry via any method, you are consenting to your data being held by Hobsons PLC, on behalf of Kingston University. Your data will be used for the purposes of dealing with your enquiry and/or application and sending you relevant information about Kingston University. Hobsons PLC will process your data in accordance with the Data Protection Act.
If you are an international student and wish to stop your data being shared with Hobsons, please contact Hobsons PLC at: IDT House, 44 Featherstone Street, London, EC1Y 8RN, United Kingdom or email the International Office at firstname.lastname@example.org.
To access the Hobsons PLC website (UK), please click on the following link:
To access the Hobsons PLC Enrolment Management Services (EMS) website, please click on the following link:
Some data collected may be used for our own research purposes in anonymous and non-attributable form.
Please note that in most cases the University is unable to disclose information about students in response to third party requests (including those made by parents) without the prior written consent of the individual concerned, unless it is necessary to do so in order to comply with legal requirements or to prevent or detect crime.
You have the right under the Act to request copies of personal data relating to yourself that are held by the University, subject to a charge of £10. Such requests should be made in writing to the address below, accompanied by a cheque for £10 made payable to "Kingston University". It is helpful if you can provide information that may assist us in our search for the data that you are seeking, such as your University ID number, or details of departments with which you may have had contact. On receipt of these, the University will send you copies of data as soon as possible, and in any event within 40 days, provided exemptions specified by the Act do not apply.
Any queries in relation to data protection issues or the use of data by the University should be addressed to the University's Data Protection Officer.
You may find the following links of use:
When you use the website, information about the IP address and browser that your computer is using will be made known to us. We may use such information to monitor how our websites are used, which pages are visited and how often visits are made.
Where our website provides facilities for electronic payments the data collected through these pages will be securely encrypted for your protection. You need to take care when entering details such as credit card data to ensure that your details cannot be seen by others standing near to you. You should be particularly careful if using a computer in a public place such as a library or internet cafe. When you make electronic payments your data will be transferred to the appropriate finance company for verification and in order for the payment to be made to us. When you have finished the transaction ensure that you have signed off from our site so that another user cannot return to your details.