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This is a summary of how we protect your personal data and respect your privacy. This notice is for alumni, donors and friends of Kingston University.
DARE's role is to enable alumni (former students) to keep in touch with Kingston University and with each other, as well as to provide opportunities for alumni and others to support the University. We maintain records of the University's alumni, former staff and other supporters to help foster this community for the mutual benefit of all members of the community as well as the University.
We collect your personal data in a number of ways including:
For alumni, donors and friends the types of personal data we collect about you includes:
DARE does not collect any special (sensitive) category personal data except for:
You have the right to object to our processing of your data. Please see below for further information on your rights.
We update and enhance the data we hold on alumni and friends to ensure that we are working in a cost-effective manner and to allow us to raise more funds in support of the University's aims. This could include contact details, employment details or indicators of the level and type of support you may be able to offer the University, from a variety of sources such as:
Your data may be used by the University to communicate with you by post, email or telephone for its alumni/stakeholder engagement, promotional and fundraising purposes, including:
We process your personal data as described below because it is necessary for the purposes of our legitimate interest to support the University in achieving its goals and aspirations as outlined in our Corporate Plan.
In addition, there are some tasks which are carried out in the public interest or in the exercise of our official authority.
You have the right to object to this processing. Where we process your personal data for direct marketing this right is absolute.
We may share some of your personal data with:
Your data may be shared with organisations that conduct non-statutory surveys on our behalf.
By law, the University is required to share some personal data with government departments or agencies acting on their behalf (for example, for statutory surveys such as the Graduate Outcome surveys that the University is obliged to carry out).
We may contract the services of data processors to update and enhance the data we hold on alumni and friends. We would only disclose limited personal data to enable them to match our records to their data or to publicly available sources to enhance our records with your information.
We may disclose limited personal data to our contractors to enable them to match our records to their data or to publicly available sources to enhance our records with your information. Information we receive from the contractors may include updated contact details, employment details or indicators of the level and type of support you may be able to offer the University.
Within the first two years after you graduate, the Careers and Employability Service will contact you about your career destination and to advise on employability support that is available. As part of this process, your details may be passed on to contractors working on behalf of the careers service.
The police and other law enforcement agencies, for the prevention and detection of crime.
All of these activities are undertaken to ensure that we are working in a cost-effective manner and to allow us to raise more funds in support of the University's aims.
In some situations, your data may be transferred to our partners internationally, outside of the European Economic Area.
In these circumstances, your personal data will only be transferred where the transfer is subject to one or more of the "appropriate safeguards" for international transfers prescribed by applicable law (for example, standard data protection contract clauses).
When you give us personal data for us to provide you with a service, your data will be used in connection with that service and we may retain that data for use in connection with future contacts with the University.
Kingston University will comply with data protection legislation in our handling of personal data. We aim to keep your data safely and securely, only for as long as necessary, and to use it only for stated purposes.
We cleanse and refresh our datasets including through the use of information from publicly available sources.
We will never sell or give your data to other organisations or individuals for marketing purposes.
Under the GDPR and the Data Protection Act 2018, you have certain rights.
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
When considering your personal data, you should ensure the information provided to the University remains accurate and up to date. You should inform the University as soon as possible if details, such as your address, change.
If you have any questions about our use of your data, or to request that we restrict our processing of your data, please contact the Kingston Alumni and Friends database team.
If you then wish to exercise your rights as a data subject, please use the Data Subject Request form on our website under Policies and regulations.
If you have any queries about this privacy notice or how we process your personal data, please contact firstname.lastname@example.org.
If you are not satisfied, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner's Office website.
This privacy notice will be updated on an annual basis. If we make any significant changes in the way we treat your personal information we will make this clear on the Kingston University website or by contacting you directly.
Kingston University is the data controller of your personal data and is subject to data protection legislation, the General Data Protection Regulation (GDPR), Data Protection Act (DPA) 2018 and Privacy and Electronic Communications Regulations (PECR). We are listed on the Information Commissioner's Office (ICO) register of fee payers.
You can find privacy notices and other relevant policies on our website under policies and regulations.