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This is a summary of how we protect your personal data and respect your privacy. This privacy notice is for researchers at other organisations being costed into collaborative research bids with researchers at Kingston University.
Data is provided either directly by you when jointly submitting a funded research bid or by your organisation.
Personal data including:
Data will be processed for purposes of preparing and submitting research funding bids.
In line with our charter which states that we advance learning and knowledge by teaching and research, the University processes personal data for research purposes under Article 6 (1) (e) of the UK GDPR:
Where successful, data will form part of the research record.
Data may be shared with other collaborators involved in the collaborative funding bid as well as external funding bodies.
We keep your personal data only for as long as is necessary.
For full details you can access the University retention schedule on our website at policies and regulations.
Data will be anonymised or securely destroyed at the end of its retention period.
Under the GDPR and the Data Protection Act 2018, you have the following rights:
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
When considering your personal data, you should ensure that the information that you have provided to the University remains accurate and up to date. You should inform the University as soon as possible if details change.
When handling other people's personal data, you are required to maintain confidentiality and abide by the GDPR principles. These responsibilities are set out in our Data Protection Policy.
If you have any queries about this privacy notice or how we process your personal data, or you wish to request access to the personal data we hold about you, please speak to your line manager or a member of HR first.
If you then wish to exercise your rights as a data subject, please use the Data Subject Request form on our website.
Please email firstname.lastname@example.org, if you have further questions.
If you are not satisfied, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner's Office website.
This privacy notice will be updated on an annual basis. If we make any significant changes in the way we treat your personal information we will make this clear on the Kingston University website or by contacting you directly.
Kingston University is the data controller of your personal data and is subject to data protection legislation, the General Data Protection Regulation (GDPR), Data Protection Act (DPA) 2018 and Privacy and Electronic Communications Regulations (PECR). We are listed on the Information Commissioner's Office (ICO) register of fee payers.
You can find privacy notices and other relevant policies on our website under policies and regulations.