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Additional student accommodation provision – information notice

Publication date: 28 June 2012

The information contained in this notice is intended to assist and provide information to interested parties about the University's student accommodation strategy, the process by which the University will acquire the additional provision, and the indicative timelines of the process.

Interested parties are not obliged or required to submit any proposal or outline brief as a direct response to this information notice. The information notice may draw attention to a published contract notice and where to find out further information as to the scope of the contract opportunity and the procedure to be followed to submit a proposal in due course.

The University published a Prior Information Notice (PIN), 18 November 2011, reference 2011/S 225-365017 in connection with additional student accommodation provision. View the PIN online.

The University may conduct a soft market testing exercise in the coming few weeks.

Current published notices

In connection with Phase 1 referred to later in this information notice the University has recently published a contract notice in OJEU to initiate a Competitive Dialogue procedure.

View the OJEU notice online or visit http://ted.europa.eu/ to view contract notice "2012/S 118-195518 – UK-Kingston upon Thames: property management services of real estate on a fee or contract basis".

Alternatively interested parties can visit, register and express interest in the contract opportunity at the University's eTendering portal. To obtain further information about the contract opportunity and how to apply to participate in the process look for "CPU-EU-040/2012 – Student Residence Accommodation with Managed Student & Building Services Options" under the 'Current tenders' section.

Extract from Student Accommodation Strategy 2011–14

Purpose

The Student Residential and Accommodation Policy is informed by the University's overarching institutional objectives contained with its Strategic Plan. In particular, it seeks to meet the following student experience related objectives:

  • To improve the quality, range and accessibility of facilities and services available to students, provided by the University and by the Students' Union.
  • To provide a higher education experience within and beyond the 'classroom' that is challenging and satisfying for our students, and so equips them to be socially purposeful and successful citizens.

Accommodation

The University will seek to enhance its residential halls stock by up to an additional 2,500 units, to provide a portfolio of around 5,000 student halls accommodation units that is appropriate to the numbers and diversity of its students. The University will adopt an iterative, phased approach in meeting this objective.  Given the constraints within the area around Kingston upon Thames, it will seek to do so by adopting a flexible approach.  It will:

  • identify the potential to build more residential accommodation by increasing the density of existing stock;
  • identify, through consultation with the planning authorities:
    •  any University owned land that might support additional residential accommodation on site;
    • any publicly owned land that might support additional residential accommodation on site; and
    • any privately owned land that might support additional residential accommodation on site;
  • enter into agreements with appropriate private developers with a view to the provision of additional student residential housing.

In addition to halls places, the University will seek to optimise the amount of Headed Tenancy properties the University leases from landlords and consequently sub-lets to its students.

In pursuing these options the University will at all times take into account current housing and building statutory requirements, issues of sustainability and energy conservation, and the social interaction of students both within residences and in respect of the local community.

Flexibility of provision

The University has a diverse student body, with students of all ages and from a wide range of cultural, national and ethnic backgrounds, studying at both undergraduate and postgraduate levels. This is welcomed by the University which seeks to ensure that the provision of its residential accommodation supports the continued recruitment and retention of such a wide range of students.

The University will ensure that, wherever possible, its residential stock meets the needs of its different categories of student resident. To that end, it will provide:

  • a range of halls accommodation in terms of specification;
  • Headed Tenancy accommodation which offers a range of accommodation types;
  • Flexible licence periods. In order, wherever possible and financially viable, to meet the requirements of students and the duration of their particular academic engagement; and
  • graduated pricing structures.

Procurement process and indicative timelines

As a contracting authority legally obliged under UK Law and the Public Contract Regulations 2006, the University needs to demonstrate internally and externally the appropriate governance, transparency and open competition to optimise its search for all possible solutions and value for money.

The University is required to use a compliant procurement procedure under the Public Contracts Regulations 2006, and it is envisaged that a Competitive Dialogue procedure will be used where applicable.

In connection with Phase 1, and offerings falling within the scope of Point a) above, the University has recently published a Contract Notice in OJEU to initiate a Competitive Dialogue procedure.

View the OJEU notice online or can be found by visiting http://ted.europa.eu/ to view contract notice "2012/S 118-195518 UK-Kingston upon Thames: property management services of real estate on a fee or contract basis".

Alternatively interested parties can visit, register, and express interest in the contract opportunity at the University's eTendering  portal . To obtain further information about the contract opportunity and how to apply to participate in the process look for "CPU-EU-040/2012 – Student Residence Accommodation with Managed Student & Building Services Options" under the 'Current tenders' section.

Generally a Competitive Dialogue procedure consists of the following process and stages:

  • Advertise the procurement – Official Journal of the European Union (OJEU Notice).
  • Issue Pre-Qualification Questionnaire (PQQ).
  • Evaluate PQQ returns and shortlist participants.
  • Issue Invitation to Participate in Dialogue (ITPD) and commence dialogue phase.
  • Issue an Invitation to Submit Outline Solutions (ISOS) following initial dialogue. Evaluate ISOS submissions and select bidders to proceed to the detailed dialogue stage.
  • Detailed dialogue with remaining bidders. Issue Invitation to Submit Detailed Solutions (ISDS).
  • When preferred solutions have been identified and no outstanding matters remain, issue invitation to Submit Final Tenders (ITSFT).
  • Evaluate final tenders; seek clarification and fine tuning only.
  • Selection of Selected Bidder(s). Commence 10-day standstill period.
  • Carry out clarification and confirm of commitments with selected Bidder(s).
  • Contract signature.

Indicative timelines

Phase 1: An indicative timeline for the Competitive Dialogue Procedure being conducted now for Phase 1 is set out in the Pre-Qualification Document set which can be obtained by registering online and applying to participate in the following procedure: "CPU-EU-040/2012 - Student Residence Accommodation with Managed Student & Building Services Options".

Phase 2: It is important to note that these dates are indicative and are a guide to assist interested parties from a planning point of view as to the extent of the process which may take place. They are indicative as the number of expressions of interest and the variability and complexity of solutions are unknown at this stage.

Date Activity
October 2012 Contract notice published in OJEU
  Interested parties Express an Interest and submit Pre-Qualification Questionnaire
November 2012 Pre-Qualification Evaluation and Shortlist for Invitation to Participate
December 2012 Dispatch Invitation to Participate in Dialogue (ITPD)
  Issue Invitation to Submit Outline Solutions (ISOS)
  Issue Invitation to Submit Detailed Solution (ISDS)
  Issue Invitation to Submit Final Tenders (ITSFT)
April 2013 Submission of Final Tenders
May 2013 Tender evaluation and final clarifications
June 2013 Complete tender evaluation report for approval to award contract(s)
July 2013 Advise successful / unsuccessful bidders
  Contract award 10-day 'standstill' period
  Finalise contract and execute signatory action
  Contract start

General information on property requirement

The University has, under its accommodation strategy, identified the need to continue to seek additional halls accommodation for its student population. The information below provides some guidelines on the University's preferences (not absolute requirements), but which may vary according to the requirements of any procurement process arising, Competitive Dialogue or otherwise.

The information provided below does not constitute a specification against which the University intends to contract, nor is it offered as an invitation to treat, or to tender.

The University will not enter into detailed discussion about specific requirements at this stage.

The University may conduct a soft market testing exercise in the coming weeks.
Any specification issued for the purpose of development, evaluation, and award of a contract, will be done so under a formal procedure to be executed accordingly by the University.

Student residential accommodation: outline requirements

  1. Build requirements
    Halls of residence must meet all current statutory building regulations.
    In addition, Kingston University will have a set of specific additional requirements (eg sustainability measures) with which all halls of residence builds must also comply. These will be agreed with the University and will be exacting. 

  2. Size, location and facilities
    Given the limited amount of available building space in the Royal Borough of Kingston, it is acknowledged that halls of residence may be built to all sizes and scales in various locations. It is often the case that a building's size or location can affect its viability both financially, for management services and its desirability for students. In assessing the potential viability of a proposal, we will therefore look, not only at building size, but also other key factors such as location, facilities and management viability. We have categorised halls into three groups:
    • Small: Up to 100 student rooms
    • Medium: From 100 to 400 rooms
    • Large: More than 400 rooms

Small hall proposals

The proximity of a small hall to an existing academic or hall site would be a determining factor in its potential viability to the University. A hall which can be managed from an existing managed site would be considered.

Location requirements

The proposed development should be within a 30-minute travel time to one of the Kingston University teaching campuses at Kingston Hill, Penrhyn Road, Knights Park, and Roehampton Vale via regular public transport, bicycle, or walking, AND which fall within a five-mile radius of central Kingston upon Thames, as measured from Kingston station (National Rail), postcode KT1 1UJ. 

The proposed development would preferably be within sufficiently close proximity of a current university hall, university campus or linked hall of residence to enable efficient economical management of the building.

The proposed development must be in an area appealing to university students, ie perception of safety, accessibility and availability of local services, eg food outlets.

Facilities

A configuration of cluster flats of between four and eight would be preferred with some studio provision.

The proposed development should comprise largely of study bedrooms with en-suite bathrooms, however some consideration could be given to budget models with some sharing of facilities.

The proposed development would be fitted out so that it might  be managed from an off-site location with remote monitoring, eg CCTV configured to adequately monitor the building with security and fire systems, which would, in turn, be able to be linked in to university campus systems. The building would need to be designed with good security in mind (access control, security of site, entrances, exits etc).
Each flat should have adequate communal space to allow its residents to socialise and eat together.

Wherever possible, communal outdoor space should be available for the residents.

Medium scale hall proposals

Location requirements

The proposed development should be within a 30-minute travel time to one of the Kingston University teaching campuses at Kingston Hill, Penrhyn Road, Knights Park, and Roehampton Vale via regular public transport, bicycle, or walking, AND which fall within a five-mile radius of central Kingston upon Thames, as measured from Kingston station (National Rail), postcode KT1 1UJ. 

The proposed development should be in an area appealing to university students, ie perception of safety, accessibility and availability of local services, eg food outlets.

Facilities

The proposed development should include a management suite facility for use by a hall management team.

The proposed development should ideally consist of cluster flats of between four and eight bedrooms with some studio provision also possible. Each flat should have adequate communal space to allow its residents to socialise and eat together.
The proposed development should comprise largely of study bedrooms with en-suite bathrooms, however some consideration could be given to budget models with some sharing of facilities.

The proposed development should include provision of adequate additional communal facilities and amenity space to enable a gathering of at least 25% of the total hall population for events.

Wherever possible communal outdoor space should be available for its residents.

Large scale hall proposals

Location requirements
The proposed development should be within a 30-minute travel time to one of the Kingston University teaching campuses at Kingston Hill, Penrhyn Road, Knights Park, and Roehampton Vale via regular public transport, bicycle, or walking, AND which fall within a five mile radius of central Kingston upon Thames, as measured from Kingston station (National Rail), postcode KT1 1UJ. 

The proposed development should be in an area appealing to university students, ie perception of safety, accessibility and availability of local services, eg food outlets.

Facilities

The proposed development should include a management suite facility for use by a hall management team.

The proposed development should ideally consist of cluster flats of between four and eight bedrooms with some studio provision also possible. Each flat should have adequate communal space to allow flat residents to socialise and eat together.
The proposed development should comprise largely of study bedrooms with en-suite bathrooms, however some consideration could be given to budget models with some sharing of facilities.

The proposed development should include provision of adequate additional communal facilities and amenity space to enable a gathering of at least 25% of the total hall population for events.

Wherever possible communal outdoor space should also available for its residents.

Bedrooms  

The University would expect the rooms to fall within the following range of specifications:

  • En-suite study bedroom: 12.0 – 14.0 sq m
  • Standard study bedroom:  10.0 – 12.0 sq m
  • Accessible study bedroom:  Must meet all relevant building regulations

All bedrooms should be equipped with a good quality range of furniture appropriate for a study bedroom.

Kitchens/diners

Must have the benefit of natural day light and ventilation.
Should be built on the approximate ratio of 4m2 per resident and be of a minimum size of approximately 20m2.

Must include facilities to enable cooking, eating and socialising.

Communal/Social space

Within each development, as well as adequate space being provided within cluster flats, space should be provided for larger group gatherings of a social nature (eg television/pool etc.)  It is anticipated that this space would be sufficient to accommodate approximately 25% of the residential population at a time.

Management

There should be suitable space, both open (eg reception) and private (eg office) to accommodate the management staff of the hall.

There should be provision for CCTV to adequately monitor the building with security and fire systems, these should be able to link in to University campus systems. The building must be designed with good security in mind (access control, security of site and entrances and exits etc).

Parking and bicycles

Car parking would not normally be offered to residents, in line with the University's s travel plan, but would be required for:

  • Term intakes and outtakes of residents and belongings
  • Reserved space for disabled residents
  • Reserved space for students with dependants
  • Reserved space for staff.

Bicycle provision should be provided on a one space to two residents ratio.

Communication/IT

There should be appropriate wireless facilities in common areas.

There should be data connection in each bedroom and in social areas.

There should be telephone (landline) network for management purposes and in communal areas.

Current rents

For information, the current (2011/12) range of rents charged by the University to our student residents are: 

Price band No of rooms Contract Length Weekly cost Annual cost Description
Superior en suite 160 40 weeks £120.25 £4,810 Single room; shower, wash basin, and toilet; shared kitchen.

En suite

328 40 weeks £109.00 £4,360 Single room; shower, wash basin and toilet; small shared kitchen.
En suite 1,328 40 weeks £111.25 £4,450 Single room; shower, wash basin and toilet; shared kitchen.
Standard 427 40 weeks £105.50 £4,220 Single room; wash basin in room; shared shower and toilet; shared kitchen
Budget en suite 121 40 weeks £96.00 £3,840 Single room; shower, wash basin and toilet; shared kitchen

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Kingston University
Tel: +44 (0)20 8417 9000

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