Policies and regulations
Find out about Kingston University's policies and regulations.
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About our policies and regulations
Kingston University provides a transparent and comprehensive framework for students and staff through its policies and regulations. Covering academic, health and wellbeing aspects, these guidelines ensure a supportive and fair environment for everyone. The policies also reflect a commitment to sustainability, ethics and integrity, promoting a culture of excellence and accountability.
Students can access updated policies, including changes for 2025/26, to ensure alignment with academic standards and institutional values. Key updates are rigorously reviewed by the Academic Council, featuring elected academic staff and student representation.
For tailored advice, students can contact Kingston Students' Union at [email protected] or their personal tutor.
Please note that these are our standard regulations and policies and so students should also refer to their programme documentation where any non-standard regulations will be explained.
If any employee or worker of the University wishes to report any concerns or issues with the implementation of any of the University's policies or regulations they should refer to the University's Whistleblowing Policy.
Accessible documents: Please contact the Information Centre (in each campus library) or Kingston Students' Union Advice Centre if you find any aspect of these regulations difficult to understand or if you need an accessible version.
General regulations (GR)
- GR1: General student regulations 2025/26 (PDF)
- GR1: Appendix 1 - student code of conduct 2025/26 (PDF)
- GR1b: Making changes to your enrolment status, interruption or withdrawal 2025/26 >
- GR2: Student complaints procedure >
- GR3: Student conduct and behaviour procedure >
- GR4: Fitness to practise (student conduct, health and disability) 2025/26 (PDF)
- GR5: Changes to academic provision – communication with students and applicants 2025/26 (PDF)
- GR6: Student protection plan – effective from 27 August 2025 (PDF)
- GR 1: General student regulations 2024/25 (PDF)
- GR1: Appendix 1 - student code of conduct 2024/25 (PDF)
- GR1b: Making changes to your enrolment status, interruption or withdrawal 2024/25
- GR2: Student complaints procedure
- GR3: Student conduct and behaviour procedure
- GR4a: Fitness to practise (student conduct) 2024/25 (PDF)
- GR4b: Fitness to practise (student health and disability) 2024/25 (PDF)
- GR5: Changes to academic provision – communication with students and applicants 2024/25 (PDF)
Academic regulations (AR)
- AR1: Awards of the University 2025/26 (PDF)
- AR2: Undergraduate regulations 2025/26 (PDF)
- AR3: Postgraduate regulations 2025/26 (PDF)
- AR4: Research regulations 2025/26 (PDF)
- AR5: Mitigating circumstances and extensions regulations >
- AR6 and AR7: Academic integrity >
- AR8 and AR9: Academic appeals >
- AR10: Degree apprenticeship regulations 2025/26 (PDF)
- AR11: Honorary awards 2025/26 (PDF)
- AR12: Conduct of examinations regulations 2025/26 (PDF)
- AR13: Professional doctorate regulations – Doctor of Education (EdD) 2025/26 (PDF)
- AR14: Student mobility 2025/26 (PDF)
- AR16: Exceptional arrangements (force majeure) 2025/26 (PDF)
- AR1: Awards of the University 2024/25 (PDF)
- AR2: Undergraduate regulations 2024/25 (PDF)
- AR3: Postgraduate regulations 2024/25 (PDF)
- AR4: Research regulations 2024/25 (PDF)
- AR5: Mitigating circumstances and extensions regulations
- AR6 and AR7: Academic integrity
- AR8 and AR9: Academic appeals
- AR10: Degree apprenticeship regulations 2024/25 (PDF)
- AR11: Honorary awards 2024/25 (PDF)
- AR12: Conduct of examinations regulations 2024/25 (PDF)
- AR13: Professional doctorate regulations – Doctor of Education (EdD) 2024/25 (PDF)
- AR14: Student mobility 2024/25 (PDF)
- AR16: Exceptional arrangements (force majeure) 2024/25 (PDF)
Academic policies (AP)
- AP1: Admissions policy 2025/26 (PDF)
- AP2: Student pregnancy, maternity and becoming a parent during study policy 2025/26 (PDF)
- AP2: Annex B - Student pregnancy, maternity and becoming a parent during study - study plan template 2025/26 (Word doc)
- AP3: Academic quality and standards policy 2025/26 (PDF)
- AP4: Audio recording of lectures by students 2025/26 (PDF)
- AP6a: Academic flexibility – sporting activities 2025/26 (PDF)
- AP6b: Academic flexibility – arts and culture 2025/26 (PDF)
- AP8: Timetabled student activity cancellation policy 2025/26 (PDF)
- AP10: Examinations scheduling policy 2025/26 (PDF)
- AP11: Religion and belief 2025/26 (PDF)
- AP12: Timetabling and scheduling 2025/26 (PDF)
- AP13: Student transfer policy 2025/26 (PDF)
- AP14: Fairness in assessment 2025/26 (PDF)
- AP15: University attendance policy 2025/26 (PDF)
- AP1: Admissions policy 2024/25 (PDF)
- AP2: Student pregnancy, maternity and becoming a parent during study policy 2024/25 (PDF)
- AP3: Academic quality and standards policy 2024/25 (PDF)
- AP4: Audio recording of lectures by students 2024/25 (PDF)
- AP6a: Academic flexibility – sporting activities 2024/25 (PDF)
- AP6b: Academic flexibility – arts and culture 2024/25(PDF)
- AP8: Timetabled student activity cancellation policy 2024/25 (PDF)
- AP10: Examinations scheduling policy 2024/25 (PDF)
- AP11: Religion and belief 2024/25 (PDF)
- AP12: Timetabling and scheduling 2024/25 (PDF)
- AP13: Student transfer policy 2024/25 (PDF)
- AP14: Fairness in assessment 2024/25(PDF)
- AP15: University attendance policy 2024/25 (PDF)
Academic guidance (AG)
- AG1: University level and outcome classification descriptors 2025/26 (PDF)
- AG2: Guidance on Editorial Help for Student Assessment 2025/26 (PDF)
- AG4: Guide to good research practice 2025/26 (PDF)
- AG5: Provision of academic references for students 2025/26 (PDF)
- AG8: Procedures for dealing with misconduct in research staff 2025/26 (PDF)
Student life, health and wellbeing
- Accessible copies of resources procedure (PDF)
- Gender identity and expression policy (Word)
- Missing student procedure (PDF)
- Refund and compensation policy (PDF)
- Report + Support – Kingston University >
- Safeguarding policy (Word doc)
- Sexual misconduct policy and procedure (PDF)
- Student death and serious incident procedure (PDF)
- Suicide prevention strategy (PDF)
- Wellness to study – compulsory study break and withdrawal procedure (PDF)
Other policies
- Commitment to the Bologna Process (PDF)
- Freedom of speech and external speakers (PDF)
- Intellectual property rights: Staff (PDF)
- Intellectual property rights: Students (PDF)
- Police protocol (PDF)
- Kingston University publications policy (PDF)
- Research data management policy (PDF)
- Research metrics principles (PDF)
- Rights Retention (PDF)
- UKVI sponsored student attendance & engagement policy (PDF)
Non-academic policies
- Anti-bribery policy (PDF)
- Gift acceptance policy (PDF)
- Health and safety policy (PDF)
- Acceptable use policy – Email (PDF)
- Acceptable use policy – Facilities (PDF)
- Acceptable use policy – Mobile and BYO devices (Word doc)
- Acceptable use policy – My Data Box (PDF)
- Copyright infringement policy (PDF)
- CCTV code of practice (PDF)
- Data protection complaint procedure
- Data protection policy (PDF)
- Data protection privacy notices
- Data quality policy(PDF)
- Data subject request form
- Freedom of information policy (PDF)
- Information governance policy (PDF)
- Information security policy (PDF)
- IT security policy (PDF)
- Multi-Function device policy (PDF)
- Records management policy (PDF)
- Record of processing activity
- Retention policy (PDF)
- Records retention schedule (PDF)
- Special category and criminal offence data policy (PDF)
- Whistleblowing policy (PDF)
Course changes
To improve your student experience, and the quality of your degree, it is sometimes necessary to make changes to a course. Our degree courses are reviewed regularly to ensure they meet expected standards and keep up with developments in the subject. View the course changes page to find out more.
Mental Health and Wellbeing Framework
Kingston University is committed to supporting the health and wellbeing of our community. We aim to create a supportive and inclusive environment where students are provided with a range of accessible services, activities and interventions to help them succeed while studying with us.
We recognise there are times when students may struggle due to the demands of studying and other pressures in their lives. We have developed this Mental Health and Wellbeing Framework to set out our whole institution commitment to protecting the wellbeing of students and staff. Our framework is aligned with the Student Minds University Mental Health Charter for which we are a Programme Member.
Our approach includes resources and interventions to enhance mental fitness, encourage healthy behaviours, and empower students to manage their own mental health and wellbeing. Students are enabled to access appropriate wellbeing support if they need it through a combination of internal services and external partnerships.
The health and wellbeing of our students is a top priority. We recognise our legal duties and responsibilities in relation to health and safety regulations, the Equality Act 2010 and the safeguarding of children and adults at risk.
However, we also believe it is important for our students and their supporters to have absolute clarity about the boundaries of what we can and cannot provide as a university.
Our Student Life, Health and Wellbeing team offers a range of services to students on a self-referral basis. This means students must usually request and engage with these services to benefit from them.
- Emotional and wellbeing support is available in the form of short-term counselling (up to 6 sessions), listening sessions, time/stress management and drop-ins. Students have access to self-help guides covering a variety of common issues from Anxiety to Sleeping Problems.
- Mental Health and Disability Advisers recommend adjustments based on medical evidence, and support students with a diagnosed disability or mental health condition to fully engage with their studies.
- Students can access money advice, financial support and faith and spirituality services, and we have in place tailored support for groups that face specific challenges in accessing and succeeding at university, such as our KU Cares programme for students who are care experienced, estranged from their family, young adult carers or sanctuary scholars.
- We have a robust safeguarding process, which can be used by staff, students, visitors and other parties to report concerns about a student.
The University adheres to guidance and sector best practice in its delivery of our internal services. However, our in-house provision is not an emergency service, and does not seek to replicate or replace statutory services such as the NHS.
There are times when it is most beneficial for our students to receive specialist care or intervention directly from these services, either instead of, or alongside our internal support. This is particularly true when there are complex health or risk factors, or when individuals need emergency or crisis support. In these circumstances, we will help our students access relevant services outside the university. This may include signposting to specialist charities and third sector organisations, as well as statutory services.
We believe that providing internal services within the bounds and remit of our role as a university, and working as closely as possible with the NHS, local authorities, and other external organisations, is the best way to ensure our students have access to the broadest range of support, the most positive outcome for their care needs, and the best chance of success at university.
At a time of crisis, our primary concern is for the wellbeing of the student. In line with our data privacy policy, if a student is a risk to themselves or others, our priority will be to inform relevant emergency services to enable appropriate intervention by professionals with the necessary skills and expertise.
We will only ever involve a student's emergency contact in conversations about their wellbeing with the student's explicit consent. The only exception is in an emergency, to protect the student's vital interests. In these cases, we will use the most recent emergency contact information provided to us by the student.
We are a signatory of the University Mental Health Charter, which sets out principles of good practice that universities can follow to achieve a whole-university approach. The Charter's 18 themes are mapped against the 4 domains of the UUK Mentally Healthy Universities model:
- Learn
- Support
- Work
- Live
This framework provides examples of activities, services and interventions to support the mental health and wellbeing of students at Kingston University across each of the 4 domains and identifies a key action in each area for delivery in 2023/24. Find out more about the framework
Contact the Academic Registry
If you have questions about the University's policies and regulations, please email us.
Please also email us if you need to request an older policy or regulation that might not be listed on this page.
